Our Open Positions

Company Overview:

This dynamic organization is driven by a commitment to excellence and operational efficiency. Supporting specialized sectors, they foster a collaborative and professional environment where individuals can thrive and contribute to impactful initiatives.

Position Summary:

The Administrative Assistant will deliver essential support to two Managing Directors, ensuring efficient daily operations. This role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively.

Key Responsibilities:

— Manage schedules and calendars, coordinating appointments and meetings.
— Serve as a liaison for communication, answering calls and acting as a gatekeeper.
— Arrange logistics for meetings, including booking conference rooms and welcoming guests.
— Prepare and process expense reports with attention to detail.
— Coordinate travel plans, including reservations, documentation, and itineraries.
— Maintain and organize digital files for easy access and retrieval.
— Assist in processing invoices with appropriate coding.
— Support event planning and operational projects as needed.

Qualifications:

— 5+ years of experience providing administrative support to senior-level professionals.
— Strong organizational and multitasking skills with excellent attention to detail.
— Effective communication skills and the ability to handle confidential information.
— Proficiency in Microsoft Office Suite; experience with Box or Coupa is beneficial.
— Self-motivated and resourceful, with a proven ability to manage priorities independently.
— Experience coordinating travel arrangements; familiarity with Amex Travel is preferred.

Compensation:

Our client has set a base salary range of $75,000 to $95,000.

This range is a good faith estimate and may be modified depending on factors such as experience, skills, and educational background. The client retains ultimate responsibility for crafting the offer.