Our Open Positions

Company Overview:

We are representing a leading organization committed to providing top-tier facilities management and operational support. They focus on maintaining a professional, efficient, and well-functioning environment for their clients and employees. This position offers a unique opportunity to work with a dynamic team in an esteemed setting, supporting both facilities management and event coordination.

Position Summary:

Our client is seeking a Facilities Coordinator to provide on-site administrative, operational, and event support. Reporting directly to the Senior Facilities Manager, the Facilities Coordinator will play a vital role in ensuring the smooth day-to-day operations of the building. The ideal candidate is highly organized, proactive, and capable of managing vendors and facility needs. This role requires someone with strong interpersonal skills, a positive attitude, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

– Communicate regularly with the Facilities team and support daily operations, requiring on-site presence typically five days a week.

– Prepare and manage the weekly operational calendar, outlining events and schedules.

– Assist with coordinating contractors, working closely with engineering and security teams.

– Address mechanical, electrical, plumbing, and furniture requests as needed.

– Prepare and update vendor contracts, maintain spreadsheets, and code property invoices for review.

– Provide facilities support for conferences and events, including attending planning meetings, preparing cost proposals, and reconciling event costs.

– Create staffing plans for events, and prepare and distribute event summaries to staff.

– Submit monthly reports for management review.

– Perform regular facilities inspections and generate reports.

– Participate in project meetings, prepare meeting minutes, and assist with project coordination.

– Manage the work order system to ensure timely resolution of client requests.

– Work with contractors and vendors to obtain cost proposals for various projects.

– Assist in implementing operational policies and procedures, including the management of documents and manuals.

– Support the preparation of annual operating budgets and other financial reports.

– Handle other duties as assigned by the Senior Facilities Manager.

Qualifications:

– Bachelor’s degree (BA/BS) from a four-year college or university.

– 1-3 years of experience in a support position; experience in commercial property management is preferred.

– Strong interpersonal and organizational skills with attention to detail.

– Excellent communication skills, both verbal and written.

– Ability to multitask and prioritize effectively in a fast-paced environment.

– Proficiency in Microsoft Outlook, Word, Excel, and Adobe.

Compensation:

Our client has set a base salary range of $50,000 to $60,000

The salary range listed is a good faith estimate provided by our client. The client may modify the job description, which could impact the salary range, resulting in a final offer above or below the range listed. The offer will be based on various factors, including years of experience, skills, educational background, and other relevant qualifications. The client retains ultimate responsibility for crafting the offer.