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Company Overview:

We are representing a leading organization committed to providing top-tier facilities management and operational support. They focus on maintaining a professional, efficient, and well-functioning environment for their clients and employees. This position offers a unique opportunity to work with a dynamic team in an esteemed setting, supporting both facilities management and event coordination.

Position Summary:

Our client is seeking a Facilities Coordinator to provide on-site administrative, operational, and event support. Reporting directly to the Senior Facilities Manager, the Facilities Coordinator will play a vital role in ensuring the smooth day-to-day operations of the building. The ideal candidate is highly organized, proactive, and capable of managing vendors and facility needs. This role requires someone with strong interpersonal skills, a positive attitude, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

– Communicate regularly with the Facilities team and support daily operations, requiring on-site presence typically five days a week.

– Prepare and manage the weekly operational calendar, outlining events and schedules.

– Assist with coordinating contractors, working closely with engineering and security teams.

– Address mechanical, electrical, plumbing, and furniture requests as needed.

– Prepare and update vendor contracts, maintain spreadsheets, and code property invoices for review.

– Provide facilities support for conferences and events, including attending planning meetings, preparing cost proposals, and reconciling event costs.

– Create staffing plans for events, and prepare and distribute event summaries to staff.

– Submit monthly reports for management review.

– Perform regular facilities inspections and generate reports.

– Participate in project meetings, prepare meeting minutes, and assist with project coordination.

– Manage the work order system to ensure timely resolution of client requests.

– Work with contractors and vendors to obtain cost proposals for various projects.

– Assist in implementing operational policies and procedures, including the management of documents and manuals.

– Support the preparation of annual operating budgets and other financial reports.

– Handle other duties as assigned by the Senior Facilities Manager.

Qualifications:

– Bachelor's degree (BA/BS) from a four-year college or university.

– 1-3 years of experience in a support position; experience in commercial property management is preferred.

– Strong interpersonal and organizational skills with attention to detail.

– Excellent communication skills, both verbal and written.

– Ability to multitask and prioritize effectively in a fast-paced environment.

– Proficiency in Microsoft Outlook, Word, Excel, and Adobe.

Compensation:

Our client has set a base salary range of $50,000 to $60,000

The salary range listed is a good faith estimate provided by our client. The client may modify the job description, which could impact the salary range, resulting in a final offer above or below the range listed. The offer will be based on various factors, including years of experience, skills, educational background, and other relevant qualifications. The client retains ultimate responsibility for crafting the offer.

Company Overview:

Our client is a prominent boutique law firm. With a national practice and an international client base, the firm currently has a total headcount of 25 and is headquartered in Alexandria, VA.

Position Summary:

Our client is seeking a Director of Talent and Human Resources Management to establish and professionalize the People function within the firm. This newly created role involves leading full-cycle recruitment, developing employee retention programs, and ensuring compliance with all relevant employment laws. The successful candidate will work closely with the founding partners to influence the firm's culture and will be integral in driving meaningful change.

Key Responsibilities:

– Lead talent acquisition efforts, partnering with firm leadership to recruit top talent.

– Develop and implement formal career development processes, including performance appraisals and succession planning.

– Organize training and development programs to support employee growth and compliance with legal requirements.

– Oversee HR administration, including benefits management and policy enforcement.

– Manage performance-related issues, including disciplinary actions, grievances, and terminations.

Qualifications:

– Bachelor’s degree and SHRM membership preferred.

– 8+ years of HR experience at a managerial or director level, ideally within a professional services firm.

– Strong strategic and operational HR skills with experience in dynamic, fast-paced environments.

– Excellent communication and influencing skills, capable of establishing credibility at all levels.

– Thorough knowledge of federal, state, and local employment laws.

Compensation:

This role is in-office in Alexandria, VA. The firm offers competitive compensation, including generous PTO, health insurance contributions, employer-paid life and short-term disability insurance, and access to a 401K plan. Relocation support is available if required.

**Company Overview:**

Our client is seeking a professional and detail-oriented Administrative Receptionist to join their team. This role involves providing front desk reception services and administrative support. The ideal candidate will excel in delivering exceptional customer service while maintaining discretion and confidentiality.

**Position Summary:**

The Administrative Receptionist will report to the Corporate Treasurer and be responsible for managing the main telephone line, greeting visitors, and ensuring the smooth operation of office functions. This role also includes maintaining the cleanliness of office spaces, coordinating with building management, and handling mail and supply inventory.

**Key Responsibilities:**

- Answer and direct calls on the main telephone line; monitor and manage voicemail.

- Greet and direct visitors, notifying relevant staff members.

- Prepare conference rooms for meetings, including food and beverage setup.

- Maintain cleanliness in executive and common areas, coordinating with cleaners as needed.

- Manage incoming and outgoing mail, packages, and courier requests.

- Keep an updated inventory of office and kitchen supplies, placing orders as necessary.

- Update internal contact lists and manage the conference room calendar.

- Provide general administrative support, including scanning, filing, and other tasks as assigned.

**Qualifications:**

- Bachelor’s degree in a related field.

- 3-5 years of relevant experience.

- Strong organizational, time management, and multitasking skills.

- Excellent customer service and communication abilities.

- Proficiency in Microsoft Office 365 Suite.

- Professional demeanor with the ability to work independently and as part of a team.

Company Overview:

We are representing a dynamic government relations and communications firm that focuses on delivering strategic advice and solutions. They work closely with high-profile clients across various sectors, offering expertise in government relations, communications, and other professional services.

Position Summary:

Our client is seeking an Associate, Scheduling, to support the CEO’s office. This role is integral to ensuring smooth operations and enabling the CEO to focus on key priorities. The successful candidate will manage scheduling, correspondence, and special projects while serving as a strategic partner to the CEO. This is a fast-paced role that requires a proactive, detail-oriented individual who can balance competing priorities and manage day-to-day tasks with minimal oversight.

Key Responsibilities:

– Assist with scheduling and serve as backup to the Executive Assistant.

– Manage incoming mail and respond to invitations on behalf of the CEO.

– Draft emails, correspondence, and other documents as needed.

– Research, hire, and supervise vendors for the firm; handle various errands.

– Ensure that properties and locations are prepared and presentable for clients.

– Contribute to special projects and other initiatives as directed by the CEO.

– Provide support for ad hoc scheduling and other operational needs.

Qualifications:

– Previous experience as an Executive or Personal Assistant, preferably supporting senior leadership.

– Strong written and verbal communication skills.

– Ability to maintain discretion, confidentiality, and act with integrity in all dealings.

– Excellent problem-solving skills and a proactive approach to challenges.

– Strong organizational skills with the ability to multitask and handle high-pressure situations.

– Capable of managing competing priorities and working independently with minimal supervision.

– A team player with a positive attitude and a willingness to assist with various tasks.

– Flexibility to be available during off-hours as needed.

Compensation

Our client has set a base salary range of $55,000 to $65,000.

Company Overview:
Our client, a single-family office, is seeking an experienced Office Manager and HR Generalist to support a staff of 25-30 professionals and domestic employees.

Key Responsibilities:

Manage payroll, benefits, and employee relations.
Oversee general office administration, ensuring a smooth and efficient work environment.
Ensure compliance with local employment laws and payroll regulations.
Develop and implement HR policies, handbooks, and benefit programs.

Qualifications:

3+ years of HR experience, with 2+ years in Payroll & Benefits.
Strong knowledge of employment legislation and benefits programs.
Proficiency in HR systems, Microsoft Office, and Google Drive.

**Position Overview:**

The Director of Operations will oversee management and administrative tasks, ensuring seamless household operations. Flexibility is key, with the ability to work regular hours and be available for nights and weekends as needed. The role involves managing confidential information, coordinating with household staff, and overseeing vendors.

**Key Responsibilities:**

- **Management & Administration:**

- Act as a strategic thought partner to the principals, handling sensitive information and managing household staff.

- Coordinate schedules, reconcile accounts, and manage tasks using tools like Monday.com or Asana.

- **Property Management:**

- Select, vet, and manage vendors, oversee household operations, and manage construction and maintenance projects.

- Maintain accurate records and ensure quality service across all residences.

**Personality Attributes:**

- Exercise good judgment, confidentiality, and discretion.

- Demonstrate a proactive, “no task is too big or too small” attitude.

- Exhibit strong organizational and time management skills.

- Make informed, executive-level decisions.

**Qualifications:**

- 5-7 years of family office experience.

- Based in San Francisco or Boston, with flexibility to travel.

- Ability to work autonomously and manage multiple tasks.

- Proficiency in PC/Mac systems and GSuite.

- Valid driver’s license and legal work authorization in the U.S.

**Compensation:**

Our client has set a base salary range of $190,000 to $220,000.

**Company Overview:**

We are representing a distinguished organization specializing in strategic investments to advance national security. With a mission to identify and leverage cutting-edge commercial technologies, this role plays a crucial part in enhancing global security and defense capabilities.

**Position Overview:**

We are seeking a highly skilled Executive Assistant to support the executive team. This role involves managing complex schedules, coordinating travel, handling high-level correspondence, and overseeing special projects.

**Key Responsibilities:**

- Manage executive calendars and schedule meetings.

- Arrange business travel and process expense reports.

- Handle phone communications for executive staff.

- Prepare and manage business correspondence and presentations.

- Oversee special high-priority projects and provide status updates.

- Compile and maintain various reports for executives and the board.

**Qualifications:**

- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Project).

- Ability to multitask and prioritize effectively in a fast-paced environment.

- Strong organizational skills with attention to detail.

- Proactive and capable of anticipating needs without direction.

- Excellent communication skills, both written and verbal.

- Minimum of a Bachelor’s degree or 5+ years of experience as an Executive/High-level Administrative Assistant.

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